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Auction Administration Tools

The following outlines how you manage your auction. This includes managing lots, users and bids along with exporting data from the website to your favourite external application:

Auction Management

  • Auction events – group lots together in to “events” or groups of related lots perhaps matched by sale type, campaign or charity.
  • Featured auctions
  • Auction logo
  • Description and introduction
  • Start and end dates
  • Set auction as draft/live/archive
  • Force users to register for this auction prior to bidding – this is useful for closed auctions.

Lot Management

As well as allowing sellers to upload lots to the site, you can manage the addition of lots in the admin part of the website. This means you can run the auction without allowing sellers to add lots directly if you wish. This is quite common in business-to-business auction sites.

  • Set reserves
  • Set opening bids
  • Set bidding increments
  • Upload unlimited photos
  • Embed Video
  • Upload PDF and documents
  • Add detailed descriptions
  • Set postage costs
  • Set start and end dates
  • Set overtime bidding triggers
  • Set lots as draft/live/archive
  • View payment notifications
  • Manage winner notifications
  • Place lots in categories
  • Tag lot with keywords
  • Make lots featured on the website home page
  • Moderated lots added to the website by sellers- this means you can control what lots go live on the site

Bid Management

  • Track who has placed bids
  • Track when bids are made
  • Run ‘winning bidders’ reports
  • Delete bids
  • Trace IP Address from where bid was placed

User Management

  • Track who has placed bids
  • Ban errant bidders from taking part in auctions
  • Track the IP Address used to place a bid – this can be used in legal proceeding if required
  • Verify user’s name and addresses
  • Control ability to upload items to the site – users can be prevented from adding lots if they are problematic
  • Track when users register on the site

Data Export Management & Reporting

The following types of data can be exported from the admin system. The data you select for export can be gathered using a set of filters or search terms to tailor your export. These means you can filter by auction, by lot or by user. For example you may want to export all winning bids for a certain auction. Or you may want export all lots for a certain auction.

  • Lots
  • Bids
  • Users
  • Auctions
  • Payments
  • Charities (where required)
  • Run reports
  • Winning bidders reports
  • Keyword search
  • Data filtering to help refine searches
  • Export report data to external applications

Advanced Features (for Enterprise Users)

  • Automatic invoice generation when lot is sold
  • Integration with payment gateway SagePay/Protx
  • Integration with payment gateways, other than Paypal, can be made upon request
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Vantage Point
Brighton, East Sussex
United Kingdom
Telephone: +44 (0) 1273 621110

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